In other words, are all mandatory elements of the incoming invoice present? Invoice receipt: The first step is a formal invoice check according to UStG.But let’s get specific now: How can electronic incoming invoice processing help you? What’s special about digital incoming invoice processing: As a rule, these solutions handle the complete invoice process from invoice receipt and validation to the required workflows and eventually archiving. There are good reasons why the last 10 years have seen full software suites established on the market that are dedicated solely to the task of invoice processing. What digital invoice processing does for you ![]() Not only can they do this very well, they can do it quickly and reliably. It is better to leave the checking of incoming invoices to computers. Performing even just the formal invoice verification manually would sooner or later prove extremely frustrating. But suppose you receive 100 incoming invoices a day. With only a few invoices per day, this is still feasible. It’s a smart move to avoid that if you can. This is followed by a manual comparison of the mandatory data mentioned above to check the purchase order against the incoming invoice. For starters, all mandatory details of the incoming invoice are put to the test.īasically, you would then have to retrieve the purchase order from a file folder or the corresponding folder of your email client. ![]() This is a formal check to clarify whether it is even a proper invoice. In an analog world, you would first perform a UStG Section 14 check of the incoming invoice. Formal audit according to UstG Section 14 After all, you only want to pay for services that you actually commissioned and that the service provider or supplier actually performed. Of course, you and your staff need to check all incoming invoices. In such cases, the incoming invoice has been split up so that each invoice only appears to be a small-value invoice below the limit of 250 euros. Likewise, this type of invoice does not require information about the time of performance or the recipient of the performance.Ĭaution: The rules for small-value invoices do not apply when a company issues several invoices for one and the same service. It is easy to see that in the case of incoming invoices of less than 250 euros, there is no need for a separate VAT statement. Applicable tax rate or a reference to a tax exemption.Gross amount (net remuneration including VAT). ![]() Designation and quantity of the goods delivered or type and scope of the service provided.Full name and address of the invoicing party.The following mandatory elements are sufficient for these small-value invoices: In the case of small-value invoices under 250 euros, the number of mandatory details on an incoming invoice is reduced. What is the mandatory information on small-value invoices? Important to note: The more complete the mandatory data of the incoming invoice is, the easier it will be to process it later with an automated incoming invoice processing system. However, this additional information is not part of the mandatory information on the invoice. If the invoicing party also places the ordering company’s order reference on the incoming invoice, this serves as a practical reference for further processes on the part of the invoice recipient. The same applies to information on the payment deadline. Cash discounts and other discounts can also be included in incoming invoices as useful additional information.
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